Fixed assessment due dates
Certain Skills Base licenses allow customers to define fixed assessment dates on a per-team (including sub-teams) basis, which override the default rolling assessment due date system that is defined for the entire oganization via Admin > Settings > Assessments > Assessment Interval.
Muliple dates can be defined for each assessment type, so that customers can define specific fixed times of the year when assessments should be completed.
Due dates inherit through the team hierarchy, however once a date is set for a child team it will override any and all dates set by any of its parent.
To view due dates for a team, either right click the team in the Teams Directory or click the "Actions" drop down menu on the team's dashboard and select "Assessment due dates".
From the Assessment Due Dates screen you are able to view, edit and delete due dates that are set for the team. If no due dates are currently defined for the team, the team will inherit dates from it parents, or the system. A message will be shows describing which dates currently apply and from where they are being inherited from.
You can add a new due date for the team by clicking "Add a due date". Once at least one due date is defined for the team, it will stop inheriting due dates from any source, and the due dates defined will be inherited by all of the team's sub-teams (unless any of them define their own due dates).
Rules applied when setting dates
Skills Base will apply three rules in calculating due dates for people:
- When setting fixed assessment dates for a team (at the time the date is applied)
- When moving teams
- When moving people between teams
- After completing an assessment
Rule 1: Last completion date
If there was a previous assessment completed, Skills Base checks when that last assessment was completed and then bases the next due date on that. So say for example on 1st June 2020 a team was configured with a self-assessment due date of 1st July, and a person in that team (or one of its sub-teams) had last completed a self-assessment on 1st May 2019. The person's next self-assessment will be calculated to have been due on 1st July 2019, showing them as overdue by 11 months.
Rule 2: Assessment never completed
Where an assessment has never been completed by a person, Skills Base uses the persons account creation date instead. Continuing the above example, if the person's account was created on 1st June 2019 and they did not complete any self-assessments since their as account was created, Skills Base will calculate their self-assessment due date as 1st July 2019, showing them as overdue by 11 months.
Rule 3: Assessment already completed within 7 days of the due date (at time of being set) (ie: "7 day buffer")
If a person has completed an assessment within 7 days of a due date, the date will be considered as next year for that person. Continuing the above example, if a person completed a self-assessment on 28th June 2020 their next self-assessment due date will be calculated as 1st July 2021. Skills Base is deliberately trying to avoid asking the person to complete another self-assessment when they had already completed one 2 days ago. You can think of it as Skills Base considering it early completion of this year's due date. If the person had completed an assessment 8 days from the due date, the date will be considered as this year for that person and so their next assessment will be due in 8 days.
There is an exception to Rule: 3 - the default buffer period (7 days) can be changed by the Skills Base Support Team to any number of days, so any assessment that is completed within the buffer period before the Assessment Due Date will reset the assessment status.